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  • Job Number IDSA/0221/2017
    Job Title Receptionist
    Job Family Administration
    Number of Positions One
    Reporting Relationship Assistant Director
    Salary and Other Emoluments Pay Band- 1 (Rs. 5200- Rs. 20200) + Grade Pay- Rs. 2400/-
    Hours Full-time
    Contractual For a fixed term of three years including a probationary period of initial one year from the date of joining the Institute and this will not confer any right of permanence
    Age Limit Not more than 40 years as on August 31, 2017
    Category Unreserved
    Educational/ Miscellaneous Qualifications
    • Minimum of a graduation degree in any stream from a recognised university
    • Computer literate and proficiency in use of MS Office applications
    • Excellent grasp of English and Hindi language
    • Familiarity with the use of office equipment like photocopier, scanner, EPABX, etc. preferred
    Overall Purpose and Role Shall be associated with the administration wing of the Institute and will act as the first point of contact for the organization
    Job Description* The job profile inter-alia includes:
    • Answering, screening and forwarding incoming phone calls
    • Receiving visitors at the reception and directing them appropriately
    • Receiving and sorting daily mails and couriers
    • Taking and relaying messages
    • Monitor visitor access and maintain security awareness
    • Assisting in handling the attendance equipment
    • Act as a communication interface of the Institute with the outsiders
    • Providing general administrative and clerical support during IDSA events
    Desired Skill-Set
    • Excellent communication and interpersonal skills
    • Calm, courteous and professional demeanour at all times
    • Ability to work in a multidisciplinary and multicultural environment
    • Ability to be resourceful and proactive
    • Multitasking and time-management skills with the ability to prioritize tasks
    • Respect for confidentiality and discretion
    • Positive attitude and dependability
    • Attentiveness
    Documents required
    • Curriculum Vitae (clearly mentioning the Name, Age, Present and Permanent Address, Educational Qualifications and Professional Experience with a latest, coloured Passport size photograph affixed)
    • One letter of reference from a Supervisor of the previous place of work
    • Copy of education certificates/ degrees
    Mode of Application Hard copy of the complete application with the envelope having a clear title of “Application for the Position of Receptionist”, may be sent to:

    Assistant Director

    Institute for Defence Studies and Analyses (IDSA), 1, Development Enclave, Rao Tula Ram Marg, Delhi Cantt., New Delhi-110010

    Last Date of Application
    • October 05, 2017
    • Institute will not be responsible for any postal delay or loss
    General Information
    • Shortlisted candidates will be invited to attend a written test to be held at Delhi
    • Shortlisted outstation candidates will be paid AC- III tier rail fare on production of tickets by the shortest route
    • Selected candidates will be expected to join at the earliest
    • Candidates must ensure that their complete application should reach the Institute well in time
    • Institute reserves the right to fill or not to fill any or all the positions advertised
    • Institute reserves the right to restrict the number of candidates for the written test to a reasonable limit on the basis of qualifications and experience higher than the minimum prescribed in the advertisement and other academic achievements
    • Selected candidate shall be subjected to other rules and regulations as applicable to IDSA Scholars and Staff

    *The job duties and responsibilities listed are intended to describe the general nature of the role. The duties and responsibilities and the balance between the elements in the role may change or vary over time depending on the specific needs of the Institute at a specific point in time or due to changing needs of the Institute. Candidates should note that there may not be an immediate requirement to carry out all the activities.

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